No next-due date
If it isn’t on a calendar, it doesn’t happen. Every asset gets an interval and a next service date.
SERVICE OPS · DIGITAL KIT
Equipment Maintenance and PM Log Kit
Simple system to track every piece of equipment, schedule preventative maintenance, and stop breakdowns before they cost you a job.
Most breakdowns are not surprises. They are missed oil, ignored filters, and “I’ll do it next week.” This kit gives every machine a home, a next-due date, and a status you can see.
Instant download
Notion, Sheets, or paper
Built for independent operators
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Memory is a bad maintenance plan.
Three reasons equipment goes down on a job day — and how the kit fixes each one.
You keep repairing the same unit
Lifetime cost is on the row. When repairs hit 40–50% of replacement, you stop throwing parts at it.
The log lives in someone’s head
Status is Running / Needs Service / Down. Anyone on the crew can see what’s actually ready.
WHAT’S IN THE ZIP
Six files. Run it tomorrow morning.
Notion in under 20 minutes, or import the CSVs into Sheets / Excel. Print the checklists and keep them on the board.
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Equipment-PM-Log-Guide.md
Registry, service history, intervals, replace-vs-repair rule.
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Notion-Setup-Instructions.md
Build the workspace in under 20 minutes.
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Printable-Checklists.md
Daily, weekly, monthly, plus pump and lowering-device checks.
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Equipment-Log-Template.csv
One row per machine. Status, next due, lifetime cost.
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PM-Schedule-Template.csv
What’s due in 7, 14, and 30 days.
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README.md
Quick start: first five machines, then the morning checklist.
Built for people who actually do the work.
Independent repair techs who own the truck, the pumps, and the downtime when something fails on a call.
Funeral home and cemetery crews tracking embalming machines, lowering devices, and prep-room hydraulics.
Small field-service shops that need a PM rhythm without buying a CMMS.
HOW YOU RUN IT TOMORROW
Four steps. On the board.
Step 1
Enter five machines
Name, location, last service, interval. That’s the registry.
Step 2
Print the daily list
Walk-around in the morning. Leaks, noise, e-stops.
Step 3
Log the work
After any repair, write it and bump Next Due.
Step 4
Review costs monthly
Flag anything eating half its replacement cost.
Questions before you buy
Do I need special software?+
No. Notion, Google Sheets, Excel, or paper. The CSVs import clean.
Is this only for funeral equipment?+
No. The example rows use embalming pumps and lowering devices because that’s the shop this came from. Vehicles, generators, and power tools are in the interval table.
Will this replace a CMMS?+
No, and it isn’t trying to. It’s the system you run when you have 8–80 assets and you need the next due date, not a software project.
How fast can I start?+
Enter five machines tonight. Print the daily walk-around. Run it in the morning.
Stop finding out on the job
that it was due last month.
Get the kit, log your first five machines, and put tomorrow’s walk-around on the board.
Instant download from Gumroad · One-time purchase